Williams Engineering Canada Inc.

  • Billing Clerk

    Branch
    Corporate
    Discipline
    09CO - Corporate
  • Description

    At Williams Engineering we realize that having the right people is paramount to our ability to provide exceptional service to our clients. As our people are the most important part of our business; we make sure they are provided with fair compensation, training, advancement opportunities, in a positive team environment.

     

     

    Position Purpose:  Providing exceptional customer service to internal and external clients. Provide assistance in areas of billing as required and in support of the firm’s strategic plan.

     

     

     

    Specific Responsibilities:

     

    • Assist PMs with project tracking and maintenance of client contact information in Deltek Vision.
    • May act as a client contact as appropriate.
    • Prepare reports using corporate standards and templates and contribute feedback for appropriate updates of these templates.

     

    • A/R
    • Unbilled WIP reports
    • Invoice by Branch
    • Aged A/R

     

    • Review timesheets for correct coding (ie. Statutory Holidays and errors).
    • Be a resource to Project Manager’s on use of Deltek Vision.
    • Provide support to the Controller in other areas of accounting as required.
    • Billing
    • Reconciliations of projects
    • Post financial and project information to Deltek Vision as appropriate
    • Post timesheets on behalf of the branches as required

     

    • Ensure invoices are prepared appropriately, reviewed by Project Managers and received by clients in a timely manner.
    • Liaise with project managers and Regional Directors to ensure information provided to customers is accurate.
    • Ensure data in Vision is accurate.
    • Sorts and files documentation after posting.
    • Provide other accounting functions as appropriate.
    • Employees are required to adhere to the company and client safety policies and practices in effect at any given time.

     

    Education

    • Certificate or Diploma in accounting, or related field (recommended)
    • Understanding of bookkeeping procedures
    • 3+ years of experience

    Qualifications

    • Highly organized and able to work in a dynamic atmosphere.
    • Excellent interpersonal skills; a person who listens well, respects diversity of opinions and has an open, clear and succinct communication style.
    • Effective organizational and time management skills in handling multiple projects, performing a variety of tasks, and meeting required deadlines.
    • Ability to represent the company to the staff, clients and community by ensuring the best image is presented.
    • Application knowledge of programs (including Vision, MS Office, etc.).
    • Able to take on new/additional roles and responsibilities on a pro-active basis.
    • Understand the varying levels of confidentiality required in accounting and act accordingly.
    • Ability to represent the company to the staff, clients and community by ensuring the best image is presented.

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